Job Description SummaryThe Accounts Payable Manager is responsible for the efficient handling of all Accounts Payable transactions, including tasks like invoice processing and vendor maintenance. They manage performance reporting, tax processing, and payment procedures within the Accounts Payable process stream. Providing support for vendor and stakeholder inquiries is also a key aspect of their role. Furthermore, the Accounts Payable Manager is involved in the interviewing, development, and performance management of all Accounts Payable roles. Overall, their responsibilities span the comprehensive management of financial transactions and personnel within the Accounts Payable department.
Job DescriptionPrincipal duties and responsibilities include- Invoice Management:
- Oversee the end-to-end process of invoice scanning and processing with a keen eye for accuracy
- Manage vendor setup and maintenance, ensuring up-to-date and accurate records
- Review invoices in the Yardi system for payment processing ensuring that invoices are coded according to Sonesta chart of accounts and USALI (Uniform System of Accounts for the Lodging Industry) standards
- Performance Reporting:
- Develop and generate performance reports, providing insights into accounts payable activities.
- Utilize data analysis to identify trends, efficiencies, and areas for improvement
- Tax Processing and Filing:
- Navigate Accounts Payable tax processing and filing requirements with precision
- Stay updated on tax regulations and implement necessary adjustments to ensure compliance
- Review AP related tax form filings (1099's and withholding tax) ensuring timely, efficient and accurate processing
- Payment Processing:
- Efficiently manage the payment processing cycle, ensuring timely disbursement of funds
- Explore and implement innovative payment solutions for enhanced efficiency
- Review and approve payment runs and bank uploads ensuring timely, efficient and accurate processing
- Review month-end AP aging and works with AP Manager to addresses any outstanding items to avoid overdue payment fees
- Vendor/Stakeholder Support:
- Provide dedicated support to vendors and stakeholders, addressing any outstanding inquiries
- Foster positive and collaborative relationships to strengthen partnerships
- Review monthly reconciliation of vendor statements to identify available unapplied cash, credit memo and/or past due invoices
- Team Leadership:
- Conduct interviews for hiring Accounts Payable Supervisors, Senior Accounts Payable Clerks and Accounts Payable Clerks
- Facilitate the development and growth of team members through ongoing training and mentorship
- Performance Management:
- Implement performance management strategies, setting clear expectations and providing constructive feedback
- Drive a culture of continuous improvement and excellence within the accounts payable team
- Other duties as assigned
Key Competencies- Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)
- Demonstrated knowledge of USALI standards preferred
- Financial Systems Proficiency:
- Demonstrated expertise in working with accounting software and financial management systems
- Ability to navigate and optimize features for efficient invoice processing, payment management, and reporting
- Invoice Processing and Coding:
- In-depth knowledge of invoice processing workflows, including scanning, verification, and coding
- Familiarity with industry best practices to ensure accurate and timely processing of invoices
- Payment Processing Expertise:
- Proficiency in managing the end-to-end payment process, including disbursements through various methods
- Knowledge of electronic payment systems and innovations in payment technology
- Vendor Relationship Management:
- Strong skills in establishing and maintaining positive relationships with vendors
- Ability to negotiate payment terms, resolve inquiries, and collaborate for mutual benefit
- Data Analysis and Reporting:
- Advanced analytical skills to generate performance reports and analyze accounts payable data
- Experience in utilizing data insights to identify trends, efficiencies, and areas for improvement
- Regulatory Compliance:
- Knowledge of and adherence to company policies, as well as local, state, and federal regulations
- Proactive approach to staying informed about changes in accounting standards and ensuring compliance
- Automation and Technology Integration:
- Familiarity with automation tools and technologies to enhance efficiency in accounts payable processes
- Ability to explore and implement innovative technologies to optimize workflows
- Risk Management:
- Understanding of risk factors related to accounts payable and ability to implement risk mitigation strategies
- Proactive identification and resolution of issues to prevent financial discrepancies
- Process Improvement:
- Continuous improvement mindset with the ability to identify and implement process enhancements
- Capability to streamline workflows and increase overall efficiency
- Ability to lead and facilitate the integration of innovative technologies or software
- Strong ability to plan and execute small to medium projects
- Experience in system upgrades and implementations related to accounts payable
- Behavioral (Do the Right Thing)
- Model expected behavior
- Focus on an excellent customer experience
- Treat each other with respect
- Commit to the team
- Be authentic and real
- Communicate openly, honestly and clearly
- Behavioral (Go Beyond)
- Exceed expectations
- Hold yourself and others accountable
- Continuously improve
- Dig deeper and find ways to succeed
- Be innovative when problem solving
Qualifications and Skills A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.
- 5+ years' experience in a managerial role within Accounts Payable
- In-depth knowledge of invoice processing, vendor database management, and payment processing
- Strong understanding of tax regulations related to Accounts Payable processes (1099's and withholding tax)
- Leadership skills with the ability to mentor and develop team members
- Exceptional communication and interpersonal skills
- Detail-oriented with a commitment to accuracy and efficiency
- Proficiency in accounting software and Microsoft Office Suite
- Bachelor's degree in accounting, finance, or work equivalent with a strong record of success in a work environment
- Strong understanding of financial systems and reporting practices. Experience using Yardi is preferred
- Strong focus on personnel growth and development. Experience with succession planning preferred
- Excellent problem-solving skills and ability to think creatively and challenge the status quo
- Strong analytical skills and ability to accurately process numerical data
- Ability to multi-task, work under pressure and meet deadlines required
- Excellent organization skills and must thrive in a teamwork setting
- Passionate and enthusiastic
Additional Job Information/Anticipated Pay RangePay range: $90k to $105k. Base pay offer may vary depending on various factors, including but not limited to job related knowledge, skills and job specific/overall experience
BenefitsSonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
- Medical, Dental and Vision Insurance
- Health Savings Account with Company Match
- 401(k) Retirement Plan with Company Match
- Paid Vacation and Sick Days
- Sonesta Hotel Discounts
- Educational Assistance
- Paid Parental Leave
- Company Paid Life Insurance
- Company Paid Short Term and Long Term Disability Insurance
- Various Employee Perks and Discounts
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
