SummaryA Document Production Center DPC Specialist is responsible for providing exceptional document production services to the firm and must possess advanced technical abilities utilizing the Firm's software and document management systems. Specialist must also possess and exhibit excellent written and verbal communication skills with a willingness to learn and develop new skills as the need arises. Scope of ResponsibilityThis Document Production Specialist will provide remote document production services. The Specialist, as a member of Global-DPC, will process work sent to the Global-DPC mailbox, documenting the work performed as required. The below list of functions is not exhaustive. It is intended to describe the general content and requirements for this position. Primary FunctionsProduce accurate, high quality work from audio and script work by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics using the firm's software including, but not limited to, Microsoft Office, Best Authority, Litigation Programs (experience with CCC Macro Pro or Legal MacPac a plus), familiarity with Conract Express and/or HotDocs, DocXTools, Adobe Pro and iManageCommunicate effectively with Global-DPC membersProcess work sent to the Global-DPC team with regard to house style and requirements of the relevant jurisdictionComplete an on-line Global-DPC workflow system record for each job undertakenTroubleshoot and provide expert technical advice to end-users requiring software assistanceIdentify self-training/development needs and request any necessary trainingMaintain strict client/attorney confidentiality. Good technical skills with the ability to adapt, think proactively and utilize software to produce the desired documents/outcomesAbility to work in a multi-cultural office environment dealing with a variety of subject typesFamiliarity with legal terminologySkills and AttributesTyping speed of 70 wpm minimumExcellent Word skillsExcellent PowerPoint skillsGood Excel skillsGood written and verbal communication skillsMust be flexible, with ability to work interpedently and as part of a teamSelf-motivated, detail oriented, ability to manage self and workload effectively and ability to multi-taskMust be flexible, co-operative and a good team player with a commitment to support othersWork well under pressureTechnical Skills WordProduce, reformat into house style and edit complex documents at an advanced level of program expertiseCreate, edit and apply styles and schemesAdvanced ability to work with tablesCreate mail merges using the mail merge wizard for documents and labelsAble to use WorkShare CompareExperience working with track changesAbility to troubleshoot and repair corrupt documents including issues with table of contents and numbering schemesExcelAdd and wrap textInsert, modify and delete rows and columnsEnter basic and advanced formulasChange page orientation and page marginsCopy and move dataUse hide/unhide and freeze panesFormat cells as required using font, alignment, number, borders and patternsRe-scale for printing on letter and legal paper and set print areaPowerPointEnter text in a slide, amend font style, size and tabsCreate Firm style presentations from external source presentationsCreate presentations from Firm templatesCreate flowcharts using connectors and groupingVisually enhance flowcharts using colors, fill, scaling and rotationInsert Clipart and WordArtUse animation and slide transitionsResize slidesPDFsAbility to password protectCapable of converting pdfs to Word, Excel or PowerPointCreate fillable pdf formsEdit and/or redact information contained in pdfMake pdfs searchableAbility to create indexes, bookmarks and insert automatic bates/page numberingCombine PDFs into a bundle, including bookmarks and hyperlinked index if requiredAreas of Focus and ResponsibilitiesProduce accurate, high quality work, from audio and script work, using any of the firm's software packages and document management systems. Examples include:transcripts of Zoom/Teams meetings or voicemails;minutes of meetings; andletters, memos or emailsProduce and reformat documents into house styleAbility to use WorkShare for redlining/comparisons of documentsUse DocXTools to apply styles and automate cross referencesComplete Excel spreadsheet tasks, examples include:add and wrap text;insert, modify and delete rows and columns;enter basic formulae;change page orientation and page margins;copy and move data;use hide/unhide and freeze panes;format cells as required using font, alignment, number, borders and patterns; andre-scale for printing on A4 and A3 and US paper sizes (letter/legal) and set print area Good working knowledge of iManage or similar document management system, creating and saving work within specified client/matter workspaces and re-filing documentsUS litigation experience, including generating Table of Authorities using Best Authority (or experience in similar program), creating and revising pleadings and discovery.Complete PowerPoint presentations or make amendments, examples include:enter text in a slide - amend font style, size and tabs;create house style presentations from external presentations;create presentations using other Withers' office templates;visually enhance flowcharts using colours, fill, scaling and rotation;insert Clipart and WordArt;resize slides from A4 to A3 or to US paper sizes; andmanipulate Master slidesThis list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.Education and Experience Bachelor's degree strongly preferred, but combination of work experience and education will be considered5+ years as a document production specialist handling high volume of document processing in a law firm About WithersworldwideWithersworldwide has been acting for successful individuals, families and institutions for over 100 years.We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centers of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focused on the needs of the individual cannot. We have represented 46% of the Top 100 in The Sunday Times Rich List, 25% of the US Top 100 Forbes Rich List, 30% of the Top 20 Hong Kong billionaires in the Forbes World's Billionaires list and over 20% of the Forbes Asia's Richest Families list.Equal Opportunities Employment Statement It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including color, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.The firm is committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA) and state and local disability laws, as applicable. It is the policy of the firm not to discriminate against any qualified employee or applicant with respect to any terms or conditions of employment because of such individual's disability or perceived disability. Such terms or conditions of employment include application procedures, hiring, advancement, discharge, compensation, training, or other privileges of employment. The firm will make a reasonable accommodation for employees or applicants with a qualifying disability unless providing such accommodation would impose undue hardship.
